3 Things To Remember During An Office Relocation

Posted on: 1 November 2017


A lot of planning goes into relocating a professional office space. What do you need to do to ensure that the move goes as smoothly as possible? Here, you will find some things that can help you get your office moved from one place to another as flawlessly as possible.

Hire a Commercial Moving Service

Weeks before it's time to relocate, start looking for a commercial moving service to assist you. If you wait until moving day is just around the corner, you will have fewer companies to compare against each other and will have a hard time getting the best deal on the best service.

What the Movers Can't Move

Moving companies do have a list of things that they cannot transport for you. This list is typically available on company websites, but if you can't find it there, you can contact the company to double-check what needs to be moved without the assistance of the movers. These items typically include things like:

  • Anything combustible 
  • Weapons
  • Perishable foods
  • Poisons
  • Plants
  • Compressed air

If you have to move these types of items, you will need to do it on your own. Knowing what they cannot move will help you plan for an alternative option for moving it.

File Protection

You likely have lots of information stored away in your filing cabinets that needs to be protected. You have a couple of options – unpack the filing cabinets and put everything in boxes or transport the documents inside the filing cabinet. Larger cabinets will likely be impossible to move with all of the files inside, but the smaller ones may be able to be moved without removing the files.

To protect the information in those files, use some tape to seal the boxes and/or cabinets up. Take a second to sign the tape in a few places that will make it obvious that the boxes and cabinets have been opened.

Get Insurance

Insurance will protect the things that are being moved. The policy should cover breakage, theft, and loss. Many moving services offer insurance at the time of signing the work contract but others will require you to get insurance through a third party. The third party may be the insurance company in which you have your company insured with. You may even be able to add an insurance rider to the policy that you already have simply by contacting your insurance agent.

Start planning as soon as you know that the office relocation is taking place. The more time you have to plan, the better job you will do getting it done and the better the transition will go.